MH Poskitt Ltd is aware of its obligations under the General Data Protection Regulation (GDPR) and is committed to processing your data securely and transparently.
Data controller details
The Company, MH Poskitt Ltd, Weeland Road, Kellington, Goole, DN14 0FL is a data controller, meaning that it determines the processes to be used when using your personal data.
Data protection principles
In relation to your personal data, we will:
- process it fairly, lawfully and in a clear, transparent way
- collect your data only for reasons that we find proper for the course of your engagement in ways that have been explained to you
- only use it in the way that we have told you about
- ensure it is correct and up to date
- keep your data for only as long as we need it
- process it in a way that ensures it will not be used for anything that you are not aware of or have consented to (as appropriate), lost or destroyed.
Types of data we process
We hold many types of data about you, including:
- bank details/VAT numbers
- email correspondence/contact telephone numbers
- CCTV footage on site
- Visitor attendance and food hygiene/health records.
As a potential visitor to our site please be aware that we operate CCTV cameras on site for security and staff compliance reasons and the images are stored on our system for 1 month. The images are viewed by designated staff. We reserve the right to pass images/recordings to the Police or other government authorities, on an as required basis.
How we collect your data
We collect data about you in a variety of ways and this will usually start when we undertake to enter into a contract with you where we will collect the data from you directly, for example, your name, address and other relevant details. Further information will be collected directly from you once your contract begins.
In some cases, we will collect data about you from third parties, such as intermediaries who may act as an introducer.
Why we process your data
The law on data protection allows us to process your data for certain reasons only:
- in order to perform the contract that we are party to
- in order to carry out legally required duties
- in order for us to carry out our legitimate interests
- to protect your interests
- where something is done in the public interest and
- where we have obtained your consent.
All of the processing carried out by us falls into one of the permitted reasons. Generally, we will rely on the first three reasons set out above to process your data. For example, we need to collect your personal data in order to:
- carry out the contract that we have entered into with you
- ensure you receive the correct products at the correct site
- ensure you receive payment.
We also collect data so that we can carry out activities which are in the legitimate interests of the Company. We have set these out below:
- making decisions about who to enter into a contract with
- dealing with legal claims made against us
- preventing fraud
Sharing your data
Your data will be shared with employees within the Company, and any authorised contractors where it is necessary for them to undertake their duties.
In some cases we will pass your data on, but we will only do this with your permission.
We may also share your data with third parties as part of any Company sale or restructure, or for other reasons to comply with a legal obligation upon us. We do not share your data with bodies outside of the European Economic Area.
Protecting your data
We are aware of the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such. Commercial data is kept in a secure office and on Cloud backed up IT systems.
How long we keep your data for
We only keep your data for as long as we need it, which will be at least for the duration of your engagement with us though in some cases we will keep your data for a period after your engagement has ended eg, to comply with HMRC rules. Retention periods can vary depending on why we need your data.
Automated decision making
We will make some decisions about you based on automated decision making (where a decision is taken about you using an electronic system without human involvement.
Your rights in relation to your data
The law on data protection gives you certain rights in relation to the data we hold on you. These are:
- the right to be informed. This means that we must tell you how we use your data, and this is the purpose of this privacy notice
- the right of access. You have the right to access the data that we hold on you. To do so, you should make a subject access request.
- the right for any inaccuracies to be corrected. If any data that we hold about you is incomplete or inaccurate, you are able to require us to correct it
- the right to have information deleted. If you would like us to stop processing your data, you have the right to ask us to delete it from our systems where you believe there is no reason for us to continue processing it
- the right to restrict the processing of the data. For example, if you believe the data we hold is incorrect, we will stop processing the data (whilst still holding it) until we have ensured that the data is correct
- the right to portability. You may transfer the data that we hold on you for your own purposes
- the right to object to the inclusion of any information. You have the right to object to the way we use your data where we are using it for our legitimate interests
- the right to regulate any automated decision-making and profiling of personal data. You have a right not to be subject to automated decision making in way that adversely affects your legal rights.
Making a complaint
If you think your data protection rights have been breached in any way by us, you are able to make a complaint to the Information Commissioner, (ICO).
Data Protection Officer
If you wish to exercise any of the rights explained above, please contact Marc.